1Data We Collect
We only collect data needed for Vehodo to work:
- Account data. When you sign in with Google we receive your name, email, and profile photo from your Google account, plus an account identifier (Firebase UID). We never receive your Google password.
- Vehicle data. Brand, model, year, plate number, chassis/engine number, colour, and odometer readings you enter.
- Maintenance history. Service records, dates, costs, part specs, workshop, and photos you upload.
- Document Wallet. Photos/copies of vehicle documents (e.g. registration, insurance) you choose to store.
- Fuel logs. Fill-ups, cost, fuel type, and odometer.
- Location. If you allow it, your approximate device location is used to show nearby workshops. You may decline without losing core features.
- Payment data. Premium subscriptions are processed by Midtrans. You enter card/account details directly into Midtrans — we do not store card numbers, only transaction status and history.
- Referral programme. If you join, we store your bank account name & number for commission payouts, and any identity details you submit for verification.
- Community. Posts, comments, chat messages, and events you create or join.
- Notifications. A device token (FCM) to send service reminders, document reminders, and recall alerts.
- Technical data. Device model, app version, and error logs to keep the app stable.
2How We Use Data
- Provide core features: service history, 5-level reminders, Vehicle Health Score, and the workshop directory.
- Process Premium subscriptions via Midtrans.
- Send reminder notifications and recall alerts.
- Run vehicle QR: verified workshops you authorise can view and add service history.
- Calculate and pay out referral commissions.
- Keep the service secure, prevent abuse, and improve the app.
3When Data Is Shared
We do not sell your personal data. We share it only in these cases:
- Service providers. Google Firebase (authentication & notifications) and Midtrans (payments), only as needed to run the service.
- Verified workshops. Only when you scan a QR or visit — they see that vehicle’s service history, not your whole account.
- Ownership transfer. When you transfer a vehicle to a new owner, that vehicle’s service history moves with it (your personal data does not).
- Legal obligation. Where required by law or valid legal process.
4Storage & Security
Data is stored on our servers and protected with encryption in transit (HTTPS). Access is authenticated via Firebase tokens. While we work to protect your data, no system is 100% secure; keep your Google account credentials safe.
5Your Rights
- Access and update your vehicle and profile data anytime in the app.
- Delete specific records, or delete your entire account and its data.
- Decline or revoke location and notification permissions in your device settings.
- Request a copy or deletion of your data by contacting us.
6Data Retention
We keep data while your account is active. If you delete your account, we remove your personal data within a reasonable period, except where some records must be kept for legal or transaction-record obligations.
7Children
Vehodo is not intended for users under 17. We do not knowingly collect data from children.
8Changes to This Policy
We may update this policy. We will notify you of material changes via the app or website. The “Last updated” date above reflects the current version.